7 Ideas for Job Quote Calculations
When you get to the point that you are trying to obtain contract cleaning work with a client, you will probably need a weekly or monthly cost quote to provide them for their review.
By now, you have probably done enough jobs to get a good feel for how much time is required to complete the various tasks involved in the janitorial profession. If you haven't yet, you should also begin logging time data for task completion to maximize your (and your team's) effiency.
These steps are most useful when beginning from a walk-though inspection of the work to be performed.
1) Categorize each type of task required to complete overall mission.
When you begin your walk through, write down the number of areas to be cleaned, number of items to be cleaned in each area, number of restocking items, approximate square footage and flooring type, and level of cleanliness required. These will provide your initial cleaning time approximations.
2) Organize tasks into daily/weekly/monthly activities.
Breaking these tasks into repetitions such as daily vacuuming, trash emptying, light dusting or anything else they would require daily. Then break down weekly and monthly activities such as heavy duty cleaning and dusting, or floor stripping and carpet shampooing.
3) Assign time for completion for each task into a chart.
Apply all of this data into a spreedsheet (or chart it by hand, if you lack a computer for some reason). A column for daily, weekly, and monthly tasks with cleaning times in each column, and task name in each row.
4) Calculate your overall time-for-job completion per day/week/month.
Sum total (add together the data in) each column to provide a total time frame for job completion per unit time, day, week, and month.
5) Calculate your job Quote based on your overall completion costs.
Multiply your price per hour with your day/week/month calculations to achieve your projected Quote rate. If you haven't already calculated your overhead (fees, insurance, fuel, other costs per unit time), do so before using this type of calculation as it will not give you the proper amount of profit necessary to run your operations.
6) Revise as necessary.
If you get to the point they agree to your terms, periodically perform a time-and-cost evaluation to readjust your projections for future clients, as well as current ones. You should be able to cover your costs and turn a profit in the process. If not, check your calculations.
7) Check your data against others
One last idea you can implement is to collect data on your competitors, clients, or anyone else that may be doing similar operations. See how fast they do your type of work, if they have any way of doing things that might be more efficient, or otherwise. The web, person to person, or even over the phone, keep your eyes open and your ears listening to achieve the best results you can.
As you collect data and information, you will be able to create better and more specific averages in your calculations. This will serve to create a more efficient service for you and your clients. Everybody wins.